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Government of gukarat Gujarat State Wide Area Network
Department of Science & Technology
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  • Create an Office Management System
  • Ensure efficient & transparent administration
  • Enhance Productivity
  • Use IT as an enabler to help in daily work
  • Enable Policy Based Processing
  • Provide a mechanism for information sharing across various entities of Government
  • Enable prioritization of work
  • Promote an efficient work place

Major Component of IWDMS

  • The File Management System is made up of applications that cater to the file processing requirements which includes inward/outward, creating & moving file, monitoring & tracking file, generating order and record room for files & correspondences
  • The Workflow/Organization Model contains the organization structure which includes the hierarchy of people in the department, their roles, reporting relations, the subjects they deal with and the sections they belong to
  • Document Management System tracks the life cycle of a document and facilities automated versioning and maintenance of documents
  • The Knowledge Management System consists of a repository of various Governmental documents which could be searched on the basis of its name, description, publish date, etc.
  • The Dashboard provides an Executive Information System through which an officer can monitor and control the work done under his/her purview
  • MIS consists of customized reports in various formats which cater to all the day-to-day activities at the Secretariat. The reports are parameterized and can be generated by taking a combination of the desired parameters
  • Business Application cater to the subjects dealt with & achieve automation of work activities, office procedures and service matters of the employees
  • Administrative Application define and maintain the organization model with secured access through user & role based privileges

Salient Features

  • Easy traceability of various documents within and across departments
  • A single-click facility to send documents including files and correspondences to multiple users
  • In-built communiqué monitoring system (email communication system)
  • Built-in Dashboard providing holistic view of work distribution implemented on me and my down-line concept
  • Audit Trail for all transactions in the system
  • Communique Monitoring as a powerful internal messaging tool within Government Departments including salient features of an email messaging system.

Key Benefits

  • Efficient monitoring and control
  • Building a knowledge base consisting of various Government Documents
  • Less Paper office
  • Automates routine tasks – Work flow / Business rules / Processes
  • Automatic generation of file number and tracking
  • Work / Task prioritization with Reminders to officers
  • Standardization of common process
  • Enable environment for efficient administration
  • 24*7 access
  • Pictorial dashboard – Provide a holistic status with drill down facilities
  • Traceability and accountability of actions – Audit trail

For More Information

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  Last Updated Date: 24/11/2017  
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